Sunday, December 18, 2005
Moving Meetings
Greetings!
Putting together some thoughts around our weekly Tuesday meeting and thought I'd share some of my thinking around meetings. Thoughts to create "moving" meetings! One's that get results.
And interestingly, what we have found is that to get the best results all around - individually and collectively - it sometimes means moving the meeting.
Here's the thinking...
Most of us have certain times during the day when we are most productive. Times when we are absolutely cooking. Great ideas. Sailing through our stuff. There are others times during the day conversely, where our feet drag a bit. Just natural. Just the way we are constructed it seems.
And the norm is to have morning meetings. Well, for me anyway, that is prime time! The time when I like to write, communicate, connect etc. And it has been my experience the same holds true for many of us. Not exclusively though to be sure.
As a result, it may be counterproductive, or at least not optimally productive, to arbitrarily set "morning meetings" - to have everyone tied up in a meeting at the very time when we might be otherwise most productive. And frankly when we'd much rather be getting our work done. Pretty direct huh?
So what we do (and this is also a function of schedules) is have our weekly get together (in our case, it is a conference call) every Tuesday at 4:00. In fact the name of the meeting is Tuesday at 4:00.
The agenda goes out the day before the meeting by 6:00. It lets us "incubate" (that'll be another post), gives us lots of time to accomplish things pre-meeting to be able to report on, and is done at a time of day when everyone is best prepared to, and actually looks forward to getting together!
So to find (and possibly move to) the optimal time for your team, consider sharing this note to find the best time for your group.
Moving your meeting time may make your meetings move.
Will leave with you...
Many thanks,
Ric
Putting together some thoughts around our weekly Tuesday meeting and thought I'd share some of my thinking around meetings. Thoughts to create "moving" meetings! One's that get results.
And interestingly, what we have found is that to get the best results all around - individually and collectively - it sometimes means moving the meeting.
Here's the thinking...
Most of us have certain times during the day when we are most productive. Times when we are absolutely cooking. Great ideas. Sailing through our stuff. There are others times during the day conversely, where our feet drag a bit. Just natural. Just the way we are constructed it seems.
And the norm is to have morning meetings. Well, for me anyway, that is prime time! The time when I like to write, communicate, connect etc. And it has been my experience the same holds true for many of us. Not exclusively though to be sure.
As a result, it may be counterproductive, or at least not optimally productive, to arbitrarily set "morning meetings" - to have everyone tied up in a meeting at the very time when we might be otherwise most productive. And frankly when we'd much rather be getting our work done. Pretty direct huh?
So what we do (and this is also a function of schedules) is have our weekly get together (in our case, it is a conference call) every Tuesday at 4:00. In fact the name of the meeting is Tuesday at 4:00.
The agenda goes out the day before the meeting by 6:00. It lets us "incubate" (that'll be another post), gives us lots of time to accomplish things pre-meeting to be able to report on, and is done at a time of day when everyone is best prepared to, and actually looks forward to getting together!
So to find (and possibly move to) the optimal time for your team, consider sharing this note to find the best time for your group.
Moving your meeting time may make your meetings move.
Will leave with you...
Many thanks,
Ric
